Job Description

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Spotlight Initiative was launched in 2017 as the world’s largest effort to end violence against women and girls. A pooled fund of the United Nations (UN) system, Spotlight Initiative is an SDG Accelerator, a United Nations High Impact Initiative to deliver on the 2030 Agenda and a model for localization, unifying communities, civil society, governments, donors, and experts under a common approach rooted in local needs. Spotlight Initiative is also a model for operationalizing the UN Development System reforms.

The Initiative has over 6 years, delivered proof of concept across 25 countries and 5 regions, and will now scale up to greater investment and reach, bringing on board new countries and new partnerships. Spotlight Initiative promotes a multi-sectoral approach to the complex issue of violence against women and girls and its variety of root causes. The Initiative's workstreams include four main pillars: 1. Laws, policies, and institutions; 2. Prevention and social norms change; 3. Response and services for survivors and perpetrators’ accountability; and 4. Support to civil society and women’s movements.

Under the leadership of the Executive Office of the UN Secretary-General and following the guidance received from the Spotlight Initiative’s Governance Mechanisms, the day-to-day management of the Spotlight Initiative is led by a Secretariat, housed within the Development Coordination Office (DCO) with a reporting line to the Executive Office of the Secretary-General and servicing the whole UN System.

The Secretariat's core technical responsibilities are to support the design, implementation, and monitoring of comprehensive and effective country programmes on EVAWG, to contribute to increased global awareness, knowledge sharing, and networking on EVAWG as well as to ensure that the achievements and results of the Spotlight Initiative are expanded and sustained.

The Programme Assistant serves as a member of the Spotlight Initiative HIVE Programme team in support of the Secretariat. Under the direct supervision of the Programme and Operations Analyst, the Programme Assistant will provide programme, financial, administrative, and operational support for the Spotlight Initiative HIVE team. The programme and administrative support provided by the incumbent includes financial, logistical, and other operational support with high standards of quality, productivity, and timeliness in the delivery of tasks in line with the UN Women’s principles, rules, policies, and operational strategies. The Programme Assistant will work in close collaboration with the members of the Spotlight Initiative HIVE Team and other staff from the Fund’s programmes including the core implementing agencies of the Fund.

Key Functions and Accountabilities:

Provide budgetary planning, monitoring, and financial administration support

Assist the Programme and Operations Analyst in preparing materials, estimates, and other documents to support budget review, planning, and preparation
Record and verify financial transactions in compliance with IPSAS as outlined in the corporate policies and procedures
Support the Programme and Operations Analyst in analysing and monitoring the financial situation of the Spotlight Initiative HIVE programme and assist in presenting forecasts in close collaboration with the Programme Team.

Provide programme and administrative support

Provide direct administrative support to the Spotlight Initiative Global Coordinator, including calendar management, scheduling meetings, tracking deliverables and due dates, and monitoring follow-up of action items from relevant meetings.
Provide programme and administrative support to the Spotlight Initiative HIVE Team, including providing inputs in the preparation of programme workplans, and budgets, and assistance with the monitoring and measurement of project progress and preparing project reports as required,

Provide operational and logistical support

Provide administrative support on recruitment of consultants and Procurement-related matters in close collaboration with the Division of Management and Administration
Assist in processing payments to consultants
Assist with the proper management of UN Women’s assets, facilities, and logistical services
Assist with all travel and logistics preparations for meetings and appointments
Help with Procurement-related functions
Perform arrangement of travels in UNall/Quantum, ensuring appropriate entitlement calculation and other requirements are fulfilled and process travel claims

Perform other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :

Core Values:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

Good knowledge of programme management
Ability to administer and execute administrative processes and transactions
Ability to create, edit, and present information in clear and presentable formats
Ability to manage data, documents, correspondence, and reports information and workflow
Strong financial and budgeting skills
Strong IT skills

Recruitment Qualifications:

Education and Certification:

Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.

Experience:

At least 5 years of progressively responsible experience in administration or programme management/support is required.
Experience in working in a computer environment using multiple office software packages is required.
Experience in financial management support is required.
Experience in supporting a team is required.

Languages:

Fluency in English is required.
Knowledge of another UN official working language is desirable (French, Arabic, Chinese, Russian or Spanish).

Note: GS fixed-term appointment (FTA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.

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UN Women: Programme Assistant, New York, USA, G5 FTA