Executive Assistant and Office Coordinator

Propio Language Services • Full-time • Overland Park, KS, US • 6d ago

Description

Propio Language Services is a provider of the highest quality interpretation, translation, and localization services. Our people take pride in every resource we offer, and our users always have access to the best technology, support, and experience. We are driven by our passion for innovation, growth, and connecting people. If you believe in the transformative power of technology-driven solutions and meaningful communication, Propio could be the ideal place for you. This role is located in our Overland Park, KS office.

Position Overview

Propio is rapidly growing and is looking to hire a highly motivated Executive Assistant and Office Coordinator to join our corporate team. The Executive Assistant and Office Coordinator role is responsible for providing administrative support to Executives, handling multiple calendars, as well as prioritizing office needs across the organization. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Requirements

Responsibilities:

Provides both routine and non-routine administrative support to Executives, and handles competing administrative task requests that require professional discernment and prioritization to complete
Provides calendar support requiring prioritization of multiple calendars with effective communication across various stakeholders throughout the company
Provides expense report and travel support
Coordinates office and facility needs with vendors
Orders and maintains all office and kitchen supplies
Initiates and continuously improves administrative procedures
Handles details of confidential and critical matters
Other duties as assigned

Required Education/Experience

Bachelor’s degree and 3+ years of relevant work experience, or High School Diploma, GED, or equivalent and 5+ years of relevant work experience

Required Skills

Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint and/or OneDrive for Office 365) or equivalent platform (Google Suite / Mac OS etc.)
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success
Polished, professional and service-oriented demeanor with strong verbal and written communication skills
Strong ethical standards that guide decision making in ambiguous circumstances
Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with a willingness to request clarification/assistance when difficulties arise
Ability to establish workflow priority based on assessment of tasks and consideration of others’ needs
Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency
Curiosity and proactive learning mindset to support continuous growth both personally and for the business, and takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole