Purpose of Position The purpose of this position is to enhance communication with those who have limited English proficiency; schedule qualified interpreters to perform language assistance functions; facilitate informal communication for individuals that are not proficient with the English language; provide quality assurance for all interpreter services; oversee the monthly financial activities related to interpreter services, including reconciliation of invoices and preparing financial reports; and provide access to justice. Essential Job Functions & Competencies Fosters an inclusive and culturally competent work environment; Maintains effective lines of communication with all staff and stakeholders; Promotes and adheres to departmental policies and procedures; Serves as a liaison to the public to address communication needs of those who are limited English proficient; Utilizing professional interpreting experience and related interpreter quality assessment expertise, functions as a subject matter expert in evaluating and monitoring the components of quality interpretation; Schedules all Court-appointed interpreters to perform language assistance functions for the Court to include Adult Probation, not limited to, office visits and/or access to other Court related functions; Communicates with vendor representatives for interpreter services; Obtains quotes and places orders for interpreter services; Maintains a perpetually updated contact list of qualified interpreters; Tracks utilization of qualified interpreters; Outlines measures to ensure quality control of interpreters; Responds to interpreter-related inquiries by Court staff and attorneys; Creates and maintains various statistical and trend analysis related to interpreter services; Reconciles monthly invoices for interpreter services, determines accuracy prior to payment processing; Processes interpreter payments through the Franklin County Auditor; Maintain the internal Interpreter Database Alerts Director of Finance of price/contractual changes and any expenditures that differ from projected costs as defined in the purchase schedules; Serves as a member of the Court's Finance Department; and Performs other related duties as required. The aforementioned duties are normal for this position.
These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Knowledge, Skills & Abilities Required to Perform Essential Job Functions: Ability to evaluate, audit, deduce, and/or assess data using established criteria, including exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
Ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility. Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Essential functions are regularly performed without exposure to adverse environmental conditions.
In addition to the Essential Job Functions and Knowledge, Skills, and Abilities identified, the following competencies are considered during the hiring process and are integral to the position: Knowledge, Skills, and Abilities: Possesses, acquires, and maintains the technical/ professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem solving, applying professional judgment, and competent performance Decision Making/Problem Solving: Makes sound, well-informed, and objective decisions in a timely manner. Compares data, information, and input from a variety of sources to draw conclusions; takes action that is consistent with available facts, constraints, and probable consequences.
Applies both rational and creative processes to identify unknown root causes of problems. Based on the situation, decides the best course of action, implements the solution, and follows-up to see how it's working. Calculates and evaluates the long-term consequences of a decision.
Stress Tolerance: Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization. Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Is able to recover from difficult situations.
Is seen as a settling influence in a crisis. Teamwork: Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives.
Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information as appropriate and credit for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team.
Acts as if "true success" is the success of the whole team. Conflict Management: Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people; able to size up situations quickly; able to identify common interests; facilitates resolution. Steps up to conflicts and sees them as opportunities.
Finds common ground and achieves cooperation without disruption to work flows or interpersonal relationships. Cultural Competence: Values an inclusive organization where the differences of all people are respected, valued and utilized towards achieving common goals. Respects and relates well to people from varied backgrounds, understands diverse worldviews, and is sensitive to group differences; sees diversity as an opportunity, respectfully challenges bias and intolerance.
Supports equal and fair treatment. Communication: Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message and invites response and feedback. Keeps others informed as appropriate.
Demonstrates effective written, verbal and listening skills. Collaboration: Develops and maintains effective working relationships with coworkers and stakeholders through the use of strong interpersonal skills to meet mutual goals and objectives. Obtains cooperation from others; seeks and encourages win-win alternatives.
Influence: Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions. Uses influencing strategies to gain mutually beneficial agreements; Seeks to persuade rather than force solutions or impose decisions or regulations; and recognizes personal autonomy of others. Dependability and Reliability: Personally responsible; completes work in a timely, consistent manner; is committed to being available during business hours to further organizational goals; demonstrates regular and punctual attendance; arrives prepared for work; is committed to doing the best job possible; diligently follows through on commitments and consistently meets deadlines.
Minimum Qualifications High school diploma or GED Fluent in English and Spanish and/or Somali Proficient reading and writing skills in both English and Spanish and/or Somali Minimum of 2 years' experience in clerical work and personal computer operations Proficient in Microsoft Office applications (Word, Excel etc.) Preferred Qualifications Associate's degree Supreme Court certified interpreter in Spanish and/or Somali 2 years' Court clerical experience 2 years' experience in financial accounting
